Staff Digital Accessibility Training Sessions

Staff Digital Accessibility Session

To support campus-wide preparation for the new ADA Title II digital accessibility requirements, Coppin State University is offering ongoing staff digital accessibility trainings throughout the semester.

These trainings are designed to support staff in meeting their responsibilities related to digital accessibility and to document our collective progress toward compliance.

Training Recognition & Certificate

Staff who attend three (3) digital accessibility training sessions within a single month will receive:

A Certificate of Completion

This recognition:

Acknowledges your professional development efforts
Supports institutional documentation related to ADA Title II compliance
Demonstrates your commitment to inclusive and accessible practices

Why This Matters

Under the updated ADA Title II regulations, public universities are required to ensure that digital content and services are accessible. Participation in the trainings helps demonstrate good-faith effort, progress tracking, and institutional readiness.

More importantly, building accessibility into everyday work:

Reduces last-minute fixes and risk
Improves communication for everyone
Supports students, colleagues, and the public

How Participation Is Tracked

Attendance is recorded for all digital accessibility training sessions. Certificates are issued monthly based on participation.

Fix-Your-Content Open Hours

When: Thursdays
- 12:00–2:00 PM (Sign-up required)
- 4:00–6:00 PM(Sign-up required)
Format: Virtual only
Audience: Staff/Faculty creating or managing digital content
Focus:
- One-on-one support
- Applying Staff Accessibility Toolkit resources
- Fix / Replace / Remove decision support

These sessions are for guided support and problem-solving, not evaluation.

February 2026 Trainings

Staff Digital Accessibility Training Schedule

Some sessions are repeated to accommodate different schedules. All sessions are hybrid unless otherwise noted. To join any session virtually, click on the underlined words.

Training	Description	Time/Date	Location
Digital Accessibility Basics for Staff	What digital accessibility means in staff roles Plain-language overview of ADA Title II requirements What digital content staff are responsible for	Monday, February 2 \| 12:00–1:00 PM	Virtual and Katherine Johnson STC 347
Using the Staff Digital Accessibility Toolkit	Overview of toolkit sections and resources How to use templates, checklists, and quick checks Where to start and how to build confidence	Wednesday, February 4 \| 10:00–11:00 AM	Format: Virtual only
Accessible Emails & Attachments	Structuring accessible emails When to use attachments versus links Common accessibility issues in staff email communication	Wednesday, February 4 \| 12:00–1:00 PM	Format: Virtual only

Training	Description	Time/Date	Location
Creating Accessible Word Documents	Using headings, lists, and tables correctly Running built-in accessibility checks Preventing common document accessibility issues	Monday, February 9 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Accessibility Checkers: What They Do (and Don’t Do)	How accessibility checkers work What checkers can identify—and what they cannot How to use checker feedback effectively	Wednesday, February 11 \| 10:00–11:00 AM	Format: Virtual only
Fix / Replace / Remove: Making Smart Decisions About Content	How to decide whether content should be fixed, replaced, or removed When remediation is worth the effort When and how to escalate content for support	Wednesday, February 11 \| 12:00–1:00 PM	Format: Virtual only

Training	Description	Time/Date	Location
Accessible Forms & Alternatives to PDFs	When PDFs create unnecessary barriers Using accessible forms and documents instead of PDFs Designing forms that work with assistive technologies	Monday, February 16 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Using the Staff Digital Accessibility Toolkit(Repeat session)	Overview of toolkit sections and resources How to use templates, checklists, and quick checks Where to start and how to build confidence	Friday, February 20 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
Digital Accessibility Basics for Staff (Repeat session)	Revisiting accessibility fundamentals Clarifying staff responsibilities Open Q&A	Friday, February 20 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

Training	Description	Time/Date	Location
Managing Shared & Legacy Content	Reviewing shared drives and inherited content Identifying outdated or high-risk materials Applying toolkit guidance to older content	Monday, February 23 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Creating Accessible Word Documents(Repeat session)	Using headings, lists, and tables correctly Running built-in accessibility checks Preventing common document accessibility issues	Friday, February 27 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

March 2026 trainings

Staff Digital Accessibility Training Schedule

Some sessions are repeated to accommodate different schedules. All sessions are hybrid unless otherwise noted.

Training	Description	Time/Date	Location
Fix / Replace / Remove: Making Smart Decisions About Content	How to decide whether content should be fixed, replaced, or removed Using risk and impact to prioritize work Understanding escalation pathways	Monday, March 2 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Accessible Forms & Replacing PDFs with Better Options	When PDFs create unnecessary barriers Using accessible forms instead of PDFs Designing forms that work with assistive technologies	Friday, March 6 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
Managing Shared & Legacy Content	Reviewing shared drives and inherited materials Identifying outdated or high-risk content Applying toolkit guidance to legacy files	Friday, March 6 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

Training	Description	Time/Date	Location
Accessibility in Meetings, Trainings, and Events	Making agendas, slides, and handouts accessible Captions, recordings, and shared materials Supporting participants with different access needs	Monday, March 9 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Accessibility Checkers: Using Results to Take Action	Interpreting checker results correctly Prioritizing issues that matter most Avoiding common misunderstandings	Friday, March 13 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
What to Do When Content Isn’t Accessible (Yet)	Temporary alternatives while fixes are in progress Communicating access limitations appropriately Avoiding “silent barriers”	Friday, March 13 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

Training	Description	Time/Date	Location
Accessible Communications & Public-Facing Content	Applying accessibility to announcements, flyers, and forms Understanding public-facing risk Coordinating with Communications standards	Monday, March 23 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Designing Accessible Information for Busy Audience	Writing clear, scannable content Using structure to support understanding Reducing confusion and follow-up questions	Friday, March 27 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
Reducing Accessibility Risk in Public-Facing Content	Identifying high-risk public content Understanding visibility vs. impact Coordinating with Communications and web teams	Friday, March 27 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

April Training Sessions

Staff Digital Accessibility Training Schedule

Some sessions are repeated to accommodate different schedules. All sessions are hybrid unless otherwise noted.

Training	Description	Time/Date	Location
Fix / Replace / Remove: Applied Practice	Applying the framework to more complex staff content Weighing effort, risk, and impact Practicing decisions using real scenarios	Monday, April 6 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Accessible Communications & Public-Facing Content	Applying accessibility to announcements, flyers, and forms Understanding public-facing risk Coordinating with Communications standards	Friday, April 10 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
What to Do When Content Isn’t Accessible (Yet)	Providing temporary alternatives while fixes are in progress Communicating access limitations appropriately Avoiding silent accessibility barriers	Friday, April 10 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

Training	Description	Time/Date	Location
Accessibility in Ongoing Staff Processes	Embedding accessibility into recurring workflows Creating consistency across teams Reducing reliance on last-minute fixes	Monday, April 13 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Designing Clear & Accessible Information	Writing clear, scannable content Using headings, links, and plain language Reducing confusion and follow-up questions	Friday, April 17 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
Accessibility in Meetings, Trainings, and Events	Creating accessible agendas and shared materials Supporting captions, recordings, and participation Planning inclusive meetings and trainings	Friday, April 17 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

Training	Description	Time/Date	Location
Sustaining Digital Accessibility in Staff Workflows(Repeat session)	Embedding accessibility into ongoing staff processes Identifying where accessibility checks naturally fit Moving from training to long-term practice	Monday, April 20 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347
Documenting Accessibility Progress for Compliance	Understanding what documentation supports ADA Title II compliance Simple ways to track accessibility-related work Using checklists, logs, and existing records effectively	Friday, April 24 \| 10:00–11:00 AM	Location: Virtual and Katherine Johnson STC 347
Reflecting on Accessibility: What’s Working and What Needs Support	Reviewing accessibility changes made this semester Identifying remaining barriers or challenges Knowing when and how to request additional support	Friday, April 24 \| 12:00–1:00 PM	Location: Virtual and Katherine Johnson STC 347

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